> All revision can be saved
> When you "finalise" a document, you have the option to choose which
> revisions to preserve, which allows them to be viewed and saved as at a
> later date without touching the final document
>
> My final document is often pdf but the earlier revisons are often docx
> and I keep the docx version which shows all tracked changes comments etc
> and also the version which shows the final doc file with all
> changes/comments stripped.
I wonder how that would compare in terms of disk usage with the semi haphazard system we use. I think you might keep many more versions than we usually do, but at least you can find and kill them easily.
> ETRIM is a system which among other things converts the paper trail to
> electronic trail needed by large corporartions ( NSW RTA had it working
> for many years - we switched over from the paper version last year - BIG
> BIG difference. Regarding files, you dont really need a heirarchal (
> spelling) directory structure. You have "electronic containers" but they
> are realy just another possible search field.
Yes, a directory location is really just another attribute. Being able to give them multiple attributes would be a great advantage. But does some stuff still get lost through being tagged incorrectly?
And what do you do with your "junk" files? An example of what I call a junk file is a one off giant video file that no one seems to know what to do with. There's no proper place for it because we've never had one like it before, so someone just shoves it in a folder somewhere to fill the disk up.